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Dima Radwan (UAE), Aditya Verma (India), Margaret Chambeshi (Zambia), Jessica Virnna Antipolo (France), and Marisa Schlenker (Germany).
Our ChallengeThe use of efficiency evaluations is considered “weaker” and not as substantive enough when compared to measurements of effectiveness, sustainability, and relevance. Our team was confronted with these pressing questions: What are the ways of assessing efficiencies? What are the barriers to assessing efficiencies? How can we empower, capacitate, and support stakeholders to measure efficiency?
Our Solution: Eval- Evate
Eval-Evate is a user-defined efficiency measurement tool that helps make substantive assessments and increase resource efficiency through intensive stakeholder engagement.
Who are the target users?
Program evaluators, managers, implementers, donors, and beneficiaries can use Eval-Evate. The different users have different accessibility levels depending on their roles in the efficiency measurement process.
What problems are we trying to address?
Eval-Evate aspires to address:
- Human-centric problems such as lack of understanding of the context and involvement of stakeholders, and
- Measurement problems relating to the availability of data, reliability of indicators, or monetizing costs.
Key features of Eval-Evate:
- Customized design of the efficiency tool
- Adaptability where the tool and processes are shared between stakeholders
- Real-time feedback and interactive communication
- Analytical services including efficiency comparison with similar projects and validity and reliability tests of the efficiency tool
- Live dashboard which includes efficiency reports
- Information and case studies library
- Capacity building: Learning platform for evaluators and other stakeholders (community building, group training, individual coaching, online courses)
- Advocacy: Transformation of results into compelling visual stories that can be used for advocacy messages.
Team Progress and Milestones
08 July 2020
The team recruited new active members: Dima Radwan (UAE) and Aditya Verma (India).
There were two team names suggested- Eval-Evate and Efficiency Lens.
A google drive was set-up for the team’s repository of documents.
09 July 2020
The team had their first video-conferencing call. In this call, the team brainstormed about general ideas on the brain dump and issue map activities of the design thinking process.
The team selected Eval-Evate as its team name.
The team developed interview tools with two perspectives: evaluators and program implementers/ beneficiaries.
10 July 2020
The team interviewed 8 people to obtain more information on efficiency measurement. The interviewees were 4 senior M&E experts and evaluators, 2 program implementers, 1 individual who is working with the government and involved in allocating program resources , and 1 beneficiary.
To pool all the key findings from the interviews, the team used Miro.
11 July 2020
A new active member (Margaret Chambershi from Zambia) joined the team.
The team started building up on the idea of having an online interactive platform where stakeholders can access together while they are conducting efficiency measurements.
12 July 2020
The team continued to work in developing the Eval-Evate prototype incorporating several components from the solutions that were made during the Ideation Process. One idea integrated was the solution of analytically comparing the user's project with other completed projects in the databank.
The initial draft of Eval-Evate storyline and prototype was finished.
13 July 2020
The team worked on editing the project page, testing the prototype with potential users such as evaluators, program implementers, and managers, and finishing the process documents.
The pitching video was also created and uploaded on the project page.
On behalf of the Eval-Evate team, thank you EvalHack 2020 for enabling us to develop a solution that our team aspires to see in full fruition.